|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
What’s new in Ajera and PORTFOLIO
Your current version: When you install, you always install the most current version of Ajera or PORTFOLIO, which includes all previous versions. To install the latest version, follow these instructions. Note: All references in this document to Ajera apply to both Ajera and PORTFOLIO. Version
5.30.02
June
29, 2010
Updated Form 941
Form 941 was changed due to the HIRE Act. You must file the updated form for quarter 2, 3, and 4 of 2010. The federal Hiring Incentives to Restore Employment (HIRE) Act, enacted March 18, 2010, provides employers with an exemption from the employer's share of social security tax on wages paid to qualifying employees, effective for wages paid from March 19, 2010, through December 31, 2010. For complete information, see the IRS website at http://www.irs.gov/businesses/small/article/0,,id=220745,00.html. Inquiry
>Payroll
The Covered By HIRE ACT column was added to the 941 Preparation and Check Summary inquiries. You can use this column to condition the 941 Preparation inquiry to verify the following:
For more information, from the Contents in Help, select Government reporting > Printing 941 forms. Payroll tax
change for Arizona
Arizona changed its withholding method from percent of federal tax withheld to percent of federal taxable, effective July 1, 2010. If an employee's rate of withholding immediately before July 1, 2010, was as follows, the new rate is
Client invoices
When editing a client invoice and the Status field is highlighted, the scroll wheel on the mouse is no longer enabled. To change the status of the invoice, use the drop-down list to select the appropriate status. This reduces the chance of changing the invoice status to Write-off by mistake. Client receipts
When refunding a prepayment with a client name longer than 62 characters, an error no longer occurs. In-house payroll
When creating a local employer tax and using a flat rate, the amount was not calculated on the paycheck when payroll was processed. This has been corrected. Financial
Statement Designer
General
When using Windows 7, the drop-down arrow for lists was not always displayed in its entirety. This has been corrected. Vendor invoices
Version
5.30.01
June
16, 2010
Recalculate time
Recalculate time was not using the correct pay rate for hourly employees when the project used a wage table and the employee type was changed on the timesheet. This has been corrected. Reporting
entities
When creating or editing a reporting entity, an object reference error occurred. This has been corrected. Version
5.30.00
June
4, 2010
Attachments
You can now add attachments in Ajera based on your security group. An attachment is stored as a link to a file or URL. For example, you can add an attachment by linking to a CAD drawing, contract document, spreadsheet, PDF, or URL. For more information, click Help > Contents > Attachments. You can also view a recorded webinar, Attachments in Ajera, on our blog. You can group attachments by category for easier identification and search. For more information, click Help > Contents > Attachments > Attachment categories. Ajera searches for attachments based on where the attachment was made (in a vendor invoice or a project, for example) and other criteria. For more information, click Help > Contents > Attachments > Searching for attachments. Reports
Online Help
To provide quick and consistent access to online Help, only the Help button appears on windows. The How Do I? (blue ?) button was removed. The Help button now displays a list of all relevant information for the window you are viewing. Note: The blue ? button appears on reports and inquiries instead of the Help button. Version
5.20.06
May
19, 2010
Recalculate time
When recalculating time and the premium markups are the only change being applied to the employee’s time entries, the general ledger entries are now made correctly. Financial
Statement Designer
When creating new statements with a company that does not use departments, profit and loss account amounts were reported as zero. Templates or imported statements worked correctly. This has been corrected. Version
5.20.05
May
7, 2010
Hire Act
The federal Hiring Incentives to Restore Employment (HIRE) Act, enacted March 18, 2010, provides employers with an exemption from the employer’s share of social security tax on wages paid to qualifying employees, effective for wages paid from March 19, 2010 through December 31, 2010. For complete information, see the IRS website at http://www.irs.gov/businesses/small/article/0,,id=220745,00.html. In Ajera, you can now not pay employer social security for an employee pursuant to the HIRE Act by selecting Setup > Employees > Payroll Taxes tab > Covered by HIRE ACT check box. For more information, from the Index in Help, select HIRE Act. Note: The change to Form 941 will be released in June. Payroll tax
changes
New Jersey The Rate C
Table for 2010 has been corrected. Improvement
to GL Account inquiry
Performance was improved on this inquiry so it now opens faster. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Arizona |
If an employee's rate of withholding immediately before January 1, 2010, was as follows, the new rate is:
|
||||||||||||||||||
|
California |
Withholding tables have changed. The exemption credit was increased to $107.80. |
||||||||||||||||||
|
Delaware |
Withholding tables have changed. |
||||||||||||||||||
|
Kentucky |
The standard deduction was increased to $2210. |
||||||||||||||||||
|
Maine |
Withholding tables have changed. |
||||||||||||||||||
|
Minnesota |
Withholding tables have changed. The exemption allowance was increased to $3650. |
||||||||||||||||||
|
New Jersey |
Withholding tables have changed. |
||||||||||||||||||
|
New York |
Additional brackets have been added for New York State withholding. The New York Supplemental rate for 2010 has been set at 9.77 percent. |
||||||||||||||||||
|
North Dakota |
Withholding tables have changed. |
||||||||||||||||||
|
Oklahoma |
Withholding tables have changed. |
||||||||||||||||||
|
Rhode Island |
Withholding tables have changed. |
||||||||||||||||||
|
Vermont |
Withholding tables and rates have changed. |
||||||||||||||||||
Improvements
Company Budgets
You can now enter more than one negative budget amount in a company budget and Ajera distributes it correctly over the 12 months.
Version 5.11.05
December 15, 2009
Manage Vendor
Payments
In version 5.11.04, when paying a vendor invoice, the Non 1099 check box was always cleared. This has been corrected.
If you paid any vendor invoices through Manage > Vendor Payments after installing version 5.11.04, print the Vendor Payment session journals to identify invoices paid for 1099 vendors.
To exclude partial or full invoices from the 1099 amount:
1. Select Manage > Vendor Invoices > Existing tab.
2. Click the Customize button, select Status and Status date, and click OK.
3. To see all paid invoices by vendor, click the Change View button. Select the vendor. Select the Paid check box, select the date range, and click OK.
4. Double-click an invoice to view its distributions.
5. Click the Customize button, select the Non 1099 check box, and click OK. The Non 1099 column appears in the table.
6. To exclude an invoice distribution, select the Non 1099 check box.
Knowledgebase
The button in Help that opened the Knowledgebase was removed. To open the Knowledgebase, click the Knowledgebase button in the Axium Solution Center.
Version 5.11.04
December 8, 2009
Manage Vendor
Payments
In version 5.11.03, an error message occurred when paying or writing off a vendor invoice from Manage > Vendor Payments. This has been corrected.
Version 5.11.03
December 4, 2009
Faster refresh
In version 5.10, the Refresh button was changed to refresh all lists, not just the list currently displayed. This change increased the time needed to refresh.
This version improves the response time when using the Refresh button in the Project Command Center, Client Invoices, Dashboard, Manage Time & Expense, and setup lists (such as Setup > Employees).
This version also improves the time it takes to submit, approve, and list expense reports in the Manage Time & Expense > Expenses by Employee tab.
Government
reporting
These 2009 forms are now available:
- 1099 and 1096
- W-2 and W-3
Form 1099
To allow you greater control in determining which invoice items are not included in your 1099 amounts, with versions 5.10 or greater, you can select the Non 1099 check box (Setup > Vendors > Existing tab). This enhancement replaced the options to Include Consultant Amounts and Include Expense Amounts on the Print Form 1099 window.
To help you identify which vendor invoice distributions are excluded from the 1099 form, you can now add the Is Non 1099 column to these inquiries: Transaction Consultant inquiry, Transaction Expense inquiry, and Transaction All inquiry.
On the Vendor inquiry, you can now add these columns: Override Amount - 1099 and Federal Tax Withheld - 1099.
Version
5.11.02
November 3, 2009
State
payroll tax changes
California
Effective date: November 1, 2009
New withholding tables change the percentages for every filing status.
In addition, the rate for supplemental bonus payments has increased to 10.23%.
Connecticut
Effective date: January 1, 2009
A new tax rate of 6.5% for all withholding codes was added. This change is retroactive to 1/1/2009.
Recently, Connecticut implemented a retroactive change that affects the withholding rates for high-wage earners in 2009. The result of this change for high-wage earners is that many of them are now under-withheld for their 2009 Connecticut State Income Tax. In order to correct the withholding year-to-date, the Connecticut Department of Revenue Services suggests the following:
To determine the catch-up withholding for employees that are subject to the new rate, calculate the tax due on the annualized taxable income, subtract the withholding tax already withheld, and divide the difference by the number of pay periods remaining in 2009.
Version
5.11.01
October 20, 2009
Manage Client
Receipts
When entering a miscellaneous receipt, an error occurred. This has been corrected.
Manage Bank
Register
Under certain circumstances, when clearing a deposit on the Register tab, an error occurred. This has been corrected.
Company Beginning
Balances, Unpaid Client Invoices
When entering a beginning balance finance charge invoice, an error occurred. This has been corrected.
Version
5.11.00
October 9, 2009
New features
Record project
overtime as direct labor
You can now select to record project premium time (overtime) in a general ledger direct labor account instead of in an indirect account. This cost can also be reflected as a direct project cost on project reports and inquiries. (For more information, from the Index in Help, type premium pay and double-click premium pay/including in direct costs.)
Distribute DPE
and overhead cost to projects
You can now distribute actual DPE (Direct Personnel Expense) and overhead cost to projects. You can select to mark up direct project time by overhead and DPE percentages (current method) or by the actual overhead and DPE from the general ledger. (For more information, from the Contents in Help, select the DPE and overhead book.)
Additional web
access (optional)
You can now also access Company and Manage menu options over the web without the need for terminal services.
With this version, all these areas of Ajera and PORTFOLIO are now available over the web:
- Company menu options
- Setup menu
options
- Manage menu options
(except Client Invoices)
- The Project Command
Center
- All inquiries
- Reports designed in
Reporting Services. For a complete list, from the Contents in Help,
select Reports.
Note: The following are not available over the web: the Manage > Client Invoices menu option, the Database Backups menu option, the Send Data to Axium menu option, session journals, and reports designed in Crystal Reports (for a list of these reports, from the Contents in Help, select Reports).
Updates and
improvements
State
payroll tax changes
New Jersey
A new withholding bracket was added for incomes over $400,000 in all rate classes.
Wisconsin
A new top bracket was added, and tables were updated.
Manage Client
Invoices
As of this 5.11.00 version, all prepayments made up of more than one cash receipt must be applied in Client Receipts. In Client Invoices, the message "Someone else has already modified this item. Contact Axium support" has been added to stop the out of balance entry from being created. We recommend that you remove the prepayment in Client Invoices, print the final invoice, and apply the prepayment in Client Receipts.
Reports
- You can now select to
include premium time in project cost for the following reports:
Executive Summary, Project Earnings, Project Profit, and Budget
Variance.
- Column heading labels
on the Timesheet report now print in black instead of white to improve
visibility.
Inquiry
- You can now select to
add columns that reflect premium time in project cost for these inquiries:
Transaction All, Transaction Labor, Project, Phase, Employee, and
Employee Type.
- Formula columns are
now available when adding a condition through the Properties button or
adding a link to a column.
- You can now use date ranges
when creating formulas. The date range capabilities will be available
for the column and applied to the date function. For example, this
formula uses a date range: Select (hours) = sum(tunits) from
axtransaction where ttype in (0,2) and tiscurrent = 1 and tdate between
’01-01-1900’ and ’12-31-2078’. For more information, from the Index in
Help, type formula > creating advanced.
- In previous versions,
when adding columns containing the same information but with different
date ranges, you could set conditions on only one of the columns. This
has been corrected.
Version
5.10.00
August 24, 2009
New features
Recurring vendor
invoices
With this new feature, you can avoid entering the same information repeatedly for vendor invoices you pay on a regular basis, such as every month. You can even choose to pay the invoice automatically.
To learn more, from the Contents in Help, select Vendor invoices > Recurring vendor invoices.
To view an online lesson, from the Axium Solution Center, select Training > Online E-Learning Lessons > Setting up and creating recurring vendor invoices (5 minutes).
Recurring journal
entries
You can avoid entering the same information repeatedly for journal entries you make on a regular basis, as well. For example, you may set up a recurring journal entry for professional liability insurance.
To learn more, from the Contents in Help, select Journal entries > Recurring journal entries.
To view an online lesson, from the Axium Solution Center, select Training > Online E-Learning Lessons > Setting up and creating recurring journal entries (5 minutes).
Auto-reversing
journal entries
Auto-reversing journal entries make it easier than ever to match expenses with revenues. Each auto-reversing journal entry consists of an entry and a reversing entry; Ajera or PORTFOLIO makes the entry and reverses it out on the dates that you specify.
To learn more, from the Contents in Help, select Journal entries.
To view an online lesson, from the Axium Solution Center, select Training > Online E-Learning Lessons > Setting up auto-reversing journal entries (4 minutes).
Allocated
accounts
Let allocated accounts do the math for you! Allocated accounts automatically distribute overhead expenses among your firm’s departments when you use them in vendor invoices, journal entries, recurring entries, or the bank register. Any Expense or Other Income account can be an allocated account; all you have to do is specify the percentage each department is responsible for.
To learn more, from the Index in Help, enter allocated accounts.
To view an online lesson, from the Axium Solution Center, select Training > Online E-Learning Lessons > Setting up and using allocated accounts (4 minutes).
Expense
commitments
PORTFOLIO only. Expense commitments allow you to monitor and control expenses, both reimbursable and consultant, at each phase of a project. PORTFOLIO also verifies vendor invoices to the commitment cost budget and generates warning notices to ensure you are not overbilled and that your projects stay within budget.
To learn more, from the Contents in Help, select Projects > Commitment Management.
In-house expense
logs
Get your in-house expenses in order with expense logs. An expense log is a convenient way to group and enter similar expenses, such as photocopies or vehicle mileage. Give each log a detailed description, and you’ll have no problem finding expenses later.
To learn more, from the Contents in Help, select In-House Expenses.
To view an online lesson, from the Axium Solution Center, select Training > Online E-Learning Lessons > Managing in-house expenses (3 minutes).
Inquiry
The following inquiries have been added:
- Recurring Vendor
Invoice
- Recurring Invoice
Distribution
- Recurring Journal
Entry
- Recurring Journal
Distribution
- Expense Allocation
- In-house Expense Log
To learn more, from the Contents in Help, select Inquiries > Standard inquiries, and then select the inquiry you want to view.
Updates and
improvements
Government
reporting changes
Only the employee’s name and last four digits of the Social Security Number appear in the employee section on paychecks on the Certified Payroll report. Previously, the section displayed the employee’s address and full Social Security Number.
State payroll tax
changes
Colorado
The withholding brackets were updated.
Hawaii
A 7.9% tax bracket for higher incomes was added for each filing status.
North Dakota
The supplemental rate was reduced to 3.44%; all bracket percentages were reduced.
Dashboard
The Receivables Aging correctly reports the Over 120 amount.
Refresh button
Clicking the Refresh button now synchronizes the changes made by other employees in Setup windows.
For example, a coworker adds a client in the Setup menu while you are in the Project Command Center. When you click the Refresh button, the new client appears in the Client List in the Project Command Center.
Company Bank
Accounts
When setting up a Credit Card bank account, only Expense and Other Income accounts are available for the Late Charges Account and Interest Charged Account fields.
Company Payroll
Taxes
You can now change the Federal Unemployment employer tax rate and wage limit.
Company Budgets
You can now enter notes for each entry in your budget.
Company Beginning
Balances
You can now enter notes for each entry in your Trial Balance beginning balances.
Setup Projects
- PORTFOLIO
only.
On the Manage tab, the names of the Consultant Cost Invoiced and
Consultant Contract Invoiced columns have been changed to Committed Cost
Invoiced and Committed Contract Invoiced.
- You are now alerted if
you enter a task or unit description of more than 80 characters on the
Manage tab.
Setup Vendors
You can select Professional Liability as an insurance type.
Manage Payroll
Pays, deductions, fringes, taxes, and direct deposits now print on checks and direct deposits in the order selected in Company > Payroll.
Manage Vendor
Invoices
- When entering new
vendor invoices, you can now specify an accounting date, in addition to
the invoice date. The accounting date is the date used for client
invoices, project reporting, and financial reporting.
- While entering new
invoices or changing existing invoices, you can now select in the
Customize window to:
- Put payment for a
transaction on hold.
- Indicate whether a
transaction does not require 1099 reporting.
- On the Existing tab,
Change View options now include:
- Vendor
- Payment status (paid,
unpaid, and/or voided)
- Date type (invoice
date, date to pay, or accounting date) falling within a specific time
period
- On the Existing tab,
you can now select in the Customize window to display additional invoice
details such as:
- Accounting date
- Billed status
- Date to pay
- Payment status (Paid,
Partially paid, Voided, or Written off)
- Check or reference ID
- Invoice type
(Regular, Payroll Service, Refund, Expense Report, or Credit Card)
- The limit for check
numbers when paying a vendor invoice is now 12 digits. This also applies
to Manage Vendor Payments.
- If a project contains
only one commitment with an available amount, Ajera no longer
automatically enters that commitment number into the Reference
(Commitment #) column.
Manage Client
Invoices
While printing an invoice as Final, Ajera no longer allows changes to the transactions.
Manage Bank
Register
In certain situations, an error message appeared when trying to close a credit card statement. This has been corrected.
Manage Journal
Entries
- You can now add notes
for a transaction in a journal entry.
- You now select the
accounting basis in the main window, rather than clicking the Basis
button.
Reports
- The Chart of Accounts
report indicates whether an account is allocated.
- The Vendor 1099 Preparation
report now filters when you select an individual vendor and click the
Refresh button.
- In the Bank Entries
report, an error no longer occurs when you click the Views button in the
Customize window.
- PORTFOLIO
only.
The name of the Consultant Management report has been changed to
Commitment Management. You can choose to print information for activity
type of consultant, expense, or both. All resource budgets are now
included regardless of activity type budgets at the project level.
Inquiry
- When you export an
inquiry, these options are now available:
- Preview only data in
Excel
- Export only data to
Excel
- When you add the
Billing Contact column to a Project or Phase inquiry, the billing
contact now appears correctly.
- When you add a
predefined Receipts column to a Project or Phase inquiry and apply a
date range to it, the total amount for the receipts now displays for
that date range.
- A link to the Expense
Allocation inquiry has been added to the GL Account inquiry.
Data update
In-house expenses are now grouped by month and activity to create in-house expense logs.
Version 5.00.06
July 7, 2009
Web access
improvements
- When using Ajera over
the web with users in different time zones, you can now edit and delete
timesheets.
- Ajera now works
correctly with SSL (Secure Sockets Layer).
Version 5.00.03
April 30, 2009
State payroll tax
changes
Arizona
Effective date:
05-01-2009 through 12-31-2009.
If an employee's rate of withholding immediately before 05-01-2009 was as
follows, the new rate is:
|
Old rate |
New rate |
|
0% |
0% |
|
10% |
11.5% |
|
19% |
21.9% |
|
23% |
26.5% |
|
25% |
28.8% |
|
31% |
35.7% |
|
37% |
42.6% |
Note: If you reissue a paycheck with a
pay date earlier than 05-01-09, Ajera will use the new withholding rates.
California
Effective immediately, new withholding tables change the percentages for every filing status.
Louisiana
New withholding tables (reflecting the 01-01-2009 tax bracket changes) become effective 07-01-2009.
New York
Effective 05-01-2009, additional brackets were added for New York state and supplemental withholding rates were increased.
Version 5.00.00
March 11, 2009
Web access
(optional)
You can now optionally access these areas of Ajera and PORTFOLIO over the internet without the need for terminal services:
- Time and expenses
- The Project Command
Center
- Setup menu options
- All inquiries
- Reports designed in
Reporting Services. For a complete list, from the Contents in Help,
select Reports.
You will be able to access all areas of Ajera and PORTFOLIO over the web in a future version later this year.
New process for
product updates
You will continue to be notified by email when a new version is available. You will now install updates from Ajera Server Administration instead of manually downloading and installing them from the Axium Solution Center. It now automatically backs up your data before installing the update.
Technical
improvements
Here are the new technical improvements you may notice under the hood:
- The database was
upgraded from SQL Server 2000 (MSDE) to SQL Server 2008 Express.
- Ajera now detects and
natively supports 64-bit operating systems.
